Draft
OEOSC Board Meeting
August 1, 2005, 10:15 a.m. – 1:00 p.m.
Approval of the Agenda:
D. Aikens noted that while we are in better financial position this year compared to last year, although we will be incurring significant expense for the ISO TC 172 meeting in Boulder, CO in June of 2005.
M. Dowell moved that the report be accepted; C. Gaugh seconded the motion, which carried unanimously.
D. Aikens asked that the draft budget for 2006-2007 be presented at the 2006 OEOSC Annual Meeting in San Jose, CA in January.
L. Endelman asked if we could invite those who have attended the course to consider becoming a course presenter. D. Aikens stated that OEOSC has specific content that needs to be presented. Any outside person would have to follow that content. C. Gough asked if the course leaders were compensated for the time. No fees were paid to the first three leaders: John Hamilton, William Royall, David Aikens.
D. Aikens asked M. Dowell if she would be able to become a presenter on behalf of OEOSC, with OEOSC paying her travel expenses. He hoped that NIST would pay her salary during the travel time. She said that she would follow up with her management to confirm that she could do that. D. Aikens suggested that she attend the next course to become acquainted with the content and that she then teach the course once during 2006.
Irvine Valley College, Irvine, CA Request for a Scratch and Dig Talk at the College.
The secretary is asked to contact SPIE to determine how we proceed in order to take the course to companies.
Respironics Novametrix Request for on-site Scratch and Dig Training. C. Gaugh said that he may have started this request while working with them. Repironics expressed and interest in purchasing a viewing box, and asked for help in learning how to use it. C. Gaugh suggested that Respironics contact OEOSC for help with on-site training for its technicians. D. Aikens suggested that the technicians be sent to the Boston class.
Acquiring a Scratch and Dig Viewing Box. C. Gaugh proposed that OEOSC purchase a viewing station in a ruggedized shipping container. D. Aikens said that speaking for the Board he thanked Davidson for providing the viewing fixture previous classes. It is apparent that OEOSC needs to have tools for this class. He noted that J. Hamilton offered to make a portable unit that would fit into a standard briefcase. D. Aikens said that he would welcome literature from Davidson so that students would know what is commercially available for viewing lens samples. C. Gaugh said that he would provide a box for the Boston meeting. D. Aikens asked the secretary to determine if J. Hamilton would be able to provide a portable viewing station. If not, then the secretary is to purchase a viewing station from Davidson so that a one would be available for the January class.
Audit Committee. The Chairperson appointed L. Shuett to again conduct the financial audit of OEOSC's accounts.
L. Shuett asked when OEOSC would again be paying the $6,000 audit fee to ANSI. The secretary replied that ANSI is now prorating the fee and charging it each year to keep the annual fee to ANSI approximately the same from year to year.
Harvey Pollicove Memorial. R. Nasca made a presentation about the creation of a memorial scholarship for students of optics manufacturing. The goal is to reach $100,000 for the memorial. Currently $31,000 have been received. L. Endelman moved that OEOSC include a sum of money in the budget to support the Harvey Pollicove Memorial. R. Nasca seconded the motion. R. Nasca suggested that this become an annual event. G Boultbee said that he liked the idea of making it an annual budget line item as long as OEOSC can afford it. D. Aikens asked what Harvey would want; OEOSC has a windfall at the moment, and a contribution is appropriate. He is not sure that Harvey would want OEOSC to permanently divert funds to the memorial fund. He is certain that Harvey would ask each individual to contribute funds, but he was not sure that Harvey would want OEOSC, who is developing optical standards according to Harvey's vision, to divert funds to training students in optical manufacturing according to his vision. R. Nasca suggested that the Board consider an amount for this year, and then review the potential for contributing in 2006. L. Shuett said that he felt that OEOSC is also a Harvey Pollicove organization. Instead of taking money from one optics organization that is providing training and moving it to another optics organization which is also sponsoring optics training, we could consider naming the OEOSC classes the Harvey Pollicove Lecture series. G. Boultbee liked that idea, but suggested that we name the lecture series in addition to contributing to the memorial fund. He noted that OEOSC was concerned that it could not continue to finance its operation as recently as on year ago, but funding is more secure at the moment; therefore he would recommend that OEOSC contribute $1,000 to the fund in 1995. R. Nasca stated that he would also make that recommendation. The motion to contribute to the memorial fund carried unanimously.
R. Nasca moved that $1,000 be contributed to the Harvey Pollicove Memorial. L. Shuett seconded the motion, which carried with one abstention.
Plan for ISO/TC 172/SC 1, 5, 9 Meetings in the US in 2006. M. Dowell reported that she attended the SC 9 meeting in June. SC 9 is interested in meeting in Boulder during June 2006. No charge for Boulder rooms. There will be charges for the dinner and transportation. The dinner will cost approximately $4,000. OEOSC will contribute funds for SC 1, LEOMA will cover SC 9 charges,and SC 5 members will provide the funds to cover their portion of expenses. There are two options for tours: one is a tour of the NIST facilities including the national atomic clock, and the second is the NOAH solar observatory. A third option requiring financial support for transportation is to go to the National Renewal Energy Lab in Golden, which is about 40 minutes away. There is a photo voltaic lab, a wind energy lab, and the test track for alternative energy vehicles. The NIST tours would be easier. There could be other tours: Celestial Seasonings, Coors brewery in Golden. L. Endelman asked how many persons are expected to participate. M. Dowell said that she is expecting 90. D. Aikens suggested that the spouses have a shopping trip to Denver. M. Dowell said that there good stores for shopping in Boulder. She recommended that shopping be limited to Boulder. There are hiking trails conveniently located near by. There would be a block of rooms at the Millennium Hotel, which is handy for shopping and the meeting building. D. Aikens suggested that M. Dowell and G. Kohlenberg plan the meeting elements. G. Kohlenberg asked what budget limit should be set. D. Aikens stated that he felt such decisions should be the responsibility of the Executive Director.
M. Dowell proposed to put together a proposal that she would distribute to L. Shuett, B. Hitz and G. Kohlenberg for review. Then these four would make a decision concerning the events to be offered to the meeting participants.
TAG Leadership. D. Aikens asked L. Shuett to lead a nominating committee for the ANSI/OEOSC TAG to ISO/TC 172 Leader position. He asked M. Dowell to also be a part of the nominating committee. She said that she could participate after October 30. D. Aikens asked for a volunteer to assume the position of SC 1 Leader. Since there were no volunteers, he proposed that a TAG SC 1 meeting be held in San Jose to discuss strengthening SC 1. L. Shuett suggested that personal invitations be sent to potential candidates for the January meeting.
At this point L. Shuett had to leave the meeting.
Business Models:
Scratch and dig calculator: D. Aikens said that he wanted to postpone this topic until John Hamilton could participate in the discussion.
Adoption of ISO Standards as US Standards. G. Kohlenberg reported that Robert Parks had sent a letter to the Board (posted on the optstd web site) noting that other countries adopt ISO standards and then derive revenue from selling the standards. The secretary describe the process that would be followed: ASC OP would go through the standard balloting process to approve each standard. OEOSC would then be able to sell the standard after paying royalty to ISO. D. Aikens asked that this item be added to the January ASC OP meeting agenda. He asked the secretary to present a list of the pertinent ISO standards at the January meeting. G. Boultbee asked that the procedure for adoption of ISO standards be added to the OEOSC web site. D. Aikens suggested that review of new ISO standards that may be candidates for US adoption be a continuing agenda item. G. Boultbee suggested that the 9211 coating standard be the first one. D. Aikens said that he felt that it could be adopted without any changes.
As there was no further business to come before the Board, M. Dowell moved that the meeting be adjourned. W. Royall seconded the motion. The meeting was adjourned at 1:05 p.m.